Administration Assistant

Shoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve ‘Platinum Standard’ Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.

We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.

To discover more about our benefits, please visit: Benefits Package

Our national Property Litigation team has extensive experience and unrivalled expertise in dealing with this complex area of the law. With one of the largest property litigation practices in the UK, we are able to assist clients in all areas of landlord and tenant litigation, and in any real estate dispute. We act, for example, in connection with break notices; dilapidations; forfeiture; land registration disputes; issues relating to landlord's consent; lease renewals; possession claims; recovery of rent and other arrears; rights to light and other easement disputes; service charge issues; property related insolvency; and restrictive covenants. We also advise on a number of niche areas of law, including property related telecommunications issues, judicial review, and agricultural law. Our clients include household names in the retail and leisure sectors, investment landlords, developers of both commercial and residential land, local authorities, and other public bodies.

We are looking to recruit an Administration Assistant to support the Paralegals and Solicitors in our Real Estate Litigation Team.

The role will include, but is not limited to: -

• Keeping filing up to date daily
• Sending out invoices
• Team inbox management
• Uploading claims
• Processing payments received.
• Scanning in files at end of claims
• Preparing new files and closing old files
• Taking messages for team
• Preparing costs schedules

• Excellent organisational skills and ability to work to deadlines.
• IT literate with experience of using Word, Excel and the internet.
• Good written and numeracy skills.
• Flexibility with the capability to adapt to change, new practices and cope under pressure but with the ability to recognise when to seek assistance.
• A minimum of 5 GCSEs at grade C or above (or equivalent) to include Maths and English
• Excellent communication skills, both written and verbal
• Excellent client care skills
• Excellent attention to detail
• Ability to effectively time manage, prioritising as necessary.

Our approach to our people is underpinned by our approach to diversity, inclusion and well-being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs. #LI-OJ1